2.0 PERSONNEL MANAGEMENT DEPARTMENT
The department is responsible for personnel matters bordering on the appointment, promotion, transfer, conversion/inters cadre transfers and discipline of staff of the Unified Local Government Service of the State. The department also services the statutory and other meetings of the Commission and ensures that the policies and decisions of the Commission are diligently implemented.
The plenary meetings of the Commission are usually held at least once a month, while Management meetings are held twice monthly. However, emergency meetings were held as the need arose. During the period under review, a good number of plenary sessions were held. The number of Management meetings held during the period and the series of promotion interviews for the year were part of the plenary sessions.
Other than the statutory plenary and management meetings, the Commission held quarterly interactive sessions with Heads of Personnel Management and other Heads of Departments to enhance the efficiency of the administration of the Local Government Councils in the State.
As part of its effort to instill discipline and ensure sanity in the Unified Local Government Service of the state, various disciplinary actions were taken against defaulting staff and these include; suspensions, reprimands/warnings, reductions in rank to outright termination and or dismissal from the service.
2(c) CONFIRMATION OF APPOINTMENT:
During the year under review, a good number senior staff who hitherto had not passed the compulsory examination for Administrative and Executive Officers had their appointments confirmed after passing the prescribed examinations.
The Commission also during the year under review promoted and advanced a number of staff who were found worthy to be promoted/advanced following series of promotion interviews timely conducted by the Commission
2(e) INTER-CADRE TRANSFER:
Between January and December 2021, the Commission approved some inter-cadre transfers for staff. The approval was to enable qualified staff to move from their cadres to a more suitable one in line with their training, profession or certificate acquired.
2.1 APPELLATE DEPARTMENT
The appellate department was created by the Commission to handle all petitions and complaints emanating from staff of the Delta State Unified Local Government Service in respect of appointments, promotions, inter-cadre transfers or disciplinary actions taken. The department comprises of administrative and legal personnel. Any aggrieved staff of the Commission could file an appeal against the decision of a Council or Commission within one year after the decision had been taken. Any petition or appeal not received within the specified period would be deemed stale, barred and therefore unacceptable.
During the period, the appellate unit of the department successfully handled a number of petitions/appeals/protests while the legal unit handled other cases. The activities of the appellate/legal department have greatly reduced the cases of conflict and misunderstanding and created a better and harmonious working relationship in the Delta State Unified Local Government Service.
2.2 MONITORING DEPARTMENT
The department was established to monitor the activities of staff in the twenty-five (25) Local Government Areas of the state with a view to ensuring that absenteeism and all forms of staff indiscipline are drastically reduced or checked. During the period, the monitoring department of the Commission paid unscheduled visits to all the Local Government Councils across the three senatorial districts of the state to ensure that workers were at their duty posts at all times in order to reduce absenteeism to its lowest ebb and emphasize the fact that the Commission has zero tolerance to lateness to work.
There were scheduled visits by the department in conjunction with an adhoc committee set up by the Commission to verify and proffer solution to the issue of unretired advances in the twenty five local government council.
The effects of the activities of the Monitoring Department of the Commission include the following:
- Workers were more punctual and regular at work than ever before
- Fear of dismissal and summary dismissal made workers to be more law abiding and responsive to duty calls more than before.
- Retirement of hitherto neglected non personal advances by advances
2.3 DEPARTMENT OF PLANNING, RESEARCH AND STATISTICS
The Department of Planning, Research and Statistics is essentially responsible for the collection, collation and processing of all personnel data from the twenty-five Local Government Councils of the State. The department performs the following crucial duties;
- Compilation of comprehensive list of all staff in the Unified Local Government Service;
- Preparation of seniority staff list of staff in the various cadres in the Service;
- Preparation of list of Heads of Department;
- Review of the above mentioned records on a regular basis to reflect changes occasioned by promotions, advancement, inter-cadre transfers, acquisition of new certificates, withdrawal from service, retirements etc.
- Preparation of Annual Reports of the commission
2.3a STAFF STRENGTH OF THE TWENTY-FIVE (25) LOCAL GOVERNMENT COUNCILS
The total staff strength of the twenty-five (25) Local Government Councils in the state as at 31st December, 2021 is Ten Thousand Six Hundred and Fifteen (10,615). This is made up of Eight thousand, Nine hundred and Fifty Three (8,953) senior staff and One thousand, Six hundred and sixty two (1,662) junior staff. The Staff strength is as shown below;
SUMMARY OF STAFF DISPOSTION AS AT DECEMBER 2021
|1.||NUMBER OF STAFF||8,953||1,662||10,615|
|2.||NUMBER OF MALE||4,112||661||4,773|
|3.||NUMBER OF FEMALE||4,841||1,001||5,842|
2.7 PRIMARY HEALTH CARE DEPARTMENT
The PHC department handles all Primary Health Care matters as they affect the twenty five Local Government areas of the State. The department supervises and coordinates all the Primary Health Programmes in the Local Government areas so as to ensure speedy and steady implementation of the National Policy on Primary Health care at the Local Government level. The department also monitors the activities of the Primary Health Care Departments to ensure the smooth conduct of National Immunization Days (NID), Routine/supplemental Immunization (RI), Maternal and Neonatal Child Health Week (MNCHW), as well as the Drug Revolving Fund Scheme in all the Local Government areas of the State.
During the year under review, the department vigorously pursued the establishment of a functional Medical Records Unit in all Local Government Areas of the State. This was to ensure that all relevant medical and health data are collated and forwarded to Commission and other appropriate agencies for action. The department is responsible for the periodic/weekly environmental sanitation of offices to ensure the cleanliness of the Commission.
2.8 FINANCE AND SUPPLY
The Finance and Supply department otherwise referred to Accounts department is mainly responsible for the maintenance and keeping of all financial transactions of the Commission. The department performs the following crucial duties.
- Liaising with the office of the Accountant General of the State for the payment of approved regular subvention (overhead) and other capital/recurrent approval payments. During the year under review, the department was able to assess funds through the State Government to purchase;
- Payment of practical and course allowances to staff of the Unified Local Government service who are on In-Service Training in various Institutions in the Country. During the period under review a good number of students were paid.